- 1
Navigate to Payroll Module
Access the payroll section from the main menu
Tips- Ensure you have payroll processing permissions
- Check if current month period exists
- 2
Select Payroll Period
Choose the month and year for payroll processing
What to enter
Field Type Description Example Period* select Select month/year combination January 2024 Tips- System auto-creates current month period
- Previous periods may be locked
- 3
Preview Calculation
Run payroll calculation in preview mode to review
Tips- Always preview before final calculation
- Check for any attendance or leave issues
Watch out for- Preview shows calculations up to yesterday's date
- 4
Review Employee Records
Check individual employee calculations for accuracy
What to enter
Field Type Description Example Basic Salary display Monthly basic salary from contract — Working Days display Total working days in period — Present Days display Days employee was present — Payable Days display Days eligible for salary payment — Tips- Payable days = Present days + Paid leaves
- Check for sandwich rule applications
- 5
Make Adjustments
Add manual adjustments if needed
What to enter
Field Type Description Example Adjustment Type* select Earning or Deduction Bonus/Penalty Amount* number Adjustment amount 5000 Reason* text Reason for adjustment Performance bonus Tips- Document all adjustments with clear reasons
- Adjustments affect net salary calculation
- 6
Finalize Payroll
Lock the payroll calculations for the period
Watch out for- Finalized payroll cannot be recalculated
- Ensure all adjustments are complete
- 7
Generate Salary Slips
Create and download salary slips for employees
Tips- Salary slips can be generated individually or in bulk
- PDF format is standard for distribution
- 8
Mark as Paid
Update payment status after salary disbursement
Tips- Only mark as paid after actual bank transfer
- This updates employee records