- 1
Navigate to Low Stock Alerts
Go to Inventory menu and click on 'Low Stock Alerts' tab
Tips- Alerts are automatically generated by the system
- Check alerts regularly to maintain stock levels
- 2
View Alert Dashboard
Review the list of items with low stock
What to enter
Field Type Description Example Item Name display Name of the inventory item — Current Stock display Current available quantity — Minimum Threshold display Configured minimum stock level — Status display Critical / Low Stock / Normal — Shortage display Amount needed to reach threshold — Tips- Critical status means stock is ≤50% of threshold
- Low Stock means stock is ≤ threshold
- Sort by status to prioritize
- 3
Update Threshold (If Needed)
Adjust minimum threshold for specific items
What to enter
Field Type Description Example New Threshold* number New minimum stock level 20 Tips- Update threshold based on usage patterns
- Higher threshold means more frequent alerts
- Lower threshold reduces alerts but risks stockout
Watch out for- Threshold changes affect all future alerts
- 4
Select Items for Purchase Order
Select multiple items to create bulk purchase order
Tips- Use checkboxes to select items
- Click 'Select All' to select all items
- Selected items can be added to purchase order together
Watch out for- Verify quantities before creating purchase order
- 5
Create Purchase Order from Alerts
Generate purchase order for selected low stock items
Tips- System suggests purchase quantities
- You can modify quantities in purchase order
- Saves time by pre-filling items
Watch out for- Review suggested quantities before submitting
- 6
Monitor Alert Resolution
Track when alerts are resolved after stock replenishment
Tips- Alerts automatically clear when stock exceeds threshold
- Check alerts after receiving purchase orders
- Regular monitoring prevents stockouts